Every show should make the next one easier to book.
TourLedgers connects your performance history, booking contacts, follow-up, production files, and market knowledge so the next conversation starts with a better record.
$300 once.No monthly subscription and no per-user charges.
Private by default.Buyer notes, money fields, and tax files stay in your workspace.
Output is an allowlist.A buyer sees only the fields that are meant for a buyer.
Show record
The Ferry Room, RI
Aug 22, 2026. Headline. 240 cap.
Just settled
Paid draw203 (85%)
Merch, band count$612
Net to the band$1,542
Buyer note, private
Dana Okafor
Wants a Friday in November. Asked for the updated stage plot. Follow up by Sep 15, 2026.
Buyer-facing output
Aug 22, 2026, The Ferry Room203 of 240
Merch
Net
Buyer note
Sample data
The product, as captured
The workspace on the left. What a buyer receives on the right.
Both captures come from the sample workspace for the fictional artist Lantern Row. The ledger holds every figure. The report shows only allowlisted fields.
tourledgers.com/dashboard/ledger/
Private workspace. Every field, including money and notes.
tourledgers.com/report/…
Buyer-facing report. Allowlisted fields only.
The workflow
One record, from proof to pitch.
Follow one fictional show through the product: recorded, kept with its buyer, turned into a pitch, matched with the right file, and checked against the market and the buyer-facing output.
Sample dataSample data. Lantern Row is a fictional artist. Every venue, buyer, and figure is invented for this demonstration.
Step 1 of 5
Record the completed show
August 22 at The Ferry Room settled last night. Each figure goes in as what it is: paid draw from the settlement sheet, comps in their own line, merch from the band count, expenses from receipts.
Connects on its own
Saving the show links it to the buyer you selected. Use Recalculate in Market Records to include it in the Providence averages.
You do this
You type the figures. Anything you skip shows as not recorded, never as zero.
Show record
The Ferry Room, Providence, RI
Aug 22, 2026. Headline. Booked by Dana Okafor.
Selected
Capacity240
Paid draw203From the settlement sheet. 85% of capacity.
Comps12Recorded separately. Never added to the draw.
Ticket$18
Ticket gross$3,654Venue figure from the settlement.
Deal$900 guarantee vs. 80% of net door
Merch$612Band count. Not verified by the venue.
Expenses$310Travel, from receipts.
Net to the band$1,542Settlement pay $1,240 plus merch, less travel.
Private note203 paid from the settlement sheet. 12 comps recorded separately, not in the draw. Merch is the band count, not the venue count. Pay came in at $1,240 on the 80% side.
Next actionFollow up with Dana Okafor by Sep 15, 2026
Step 2 of 5
Keep the buyer and the notes
Dana asked for a Friday in November and the updated stage plot. Her name, her room, what she asked for, and the follow-up date stay with the show instead of in a text thread.
Connects on its own
The follow-up date appears on the calendar and in the pitch queue.
You do this
Notes are private to your workspace and never appear on a public page or report.
Buyer contact
Dana Okafor
Ferry Room Presents. The Ferry Room, Providence, RI.
Hot
Last contactedAug 23, 2026
Next follow-upSep 15, 2026Appears on the calendar and in the pitch queue.
Preferred contactEmail
Private noteWants a Friday in November. Asked for the updated stage plot. Her count was 203 paid plus 12 comps, which matches ours. Prefers email over text.
Shows with this buyer
Date
Role
Draw
Net
Aug 22, 2026
Headline
203
$1,542
May 9, 2026
Support (room count)
176
$481
Nov 14, 2025
Headline
154
$960
Step 3 of 5
Prepare the next pitch from the record
A return follow-up draft pulls the real figures: 203 paid on a 240 cap, the Hartford result since then, the current file status.
Connects on its own
Templates fill in artist details, recent show summaries, average draw, and strongest markets from your records.
You do this
You copy the draft into your own email and send it there. You mark it sent, viewed, won, or passed yourself. TourLedgers does not send email or track opens.
Pitch draft
Lantern Row: a Friday return at The Ferry Room in November
Template: Return follow-up. To Dana Okafor. Follow-up Sep 15, 2026.
Draft
Hi Dana,
Thank you again for August 22. Our count matched yours: 203 paid on a 240 cap, with 12 comps on the side.
You mentioned a Friday in November. We can hold November 13 or November 20 and bring a local opener. Since the last date, Hartford came in at 221 paid on a 350 cap, so the room count is holding up outside Providence too.
The current stage plot is attached, along with the input list. The tech rider is being refreshed this week and I will send it as soon as it is final.
Tech riderlantern-row-tech-rider-2025.pdf. Updated Jun 2, 2025.Needs update
Hospitality riderlantern-row-hospitality.pdf. Updated Jan 15, 2026.Current
W-9lantern-row-w9-2026.pdf. Updated Jan 15, 2026. Never listed on any public output.RestrictedCurrent
Logo packlantern-row-logo-pack.zip. Updated Jan 15, 2026.Current
Press photolantern-row-press-2026.jpg. Updated May 1, 2026.Current
Approved biolantern-row-bio-2026.docx. Updated May 1, 2026.Current
Live videoNothing on file yetNot on file
Next actionRefresh the tech rider before it goes out
Step 5 of 5
Check the market and what the buyer will see
Providence across three shows, then the buyer-facing report built from the allowlist: dates, rooms, capacity, draw, markets played, file readiness. Nothing else.
Connects on its own
The report is a snapshot of allowlisted fields with an unlisted link you can turn off at any time.
You do this
You decide when to share the link and when to switch it off.
Workspace score, private53Needs Work. Arithmetic on these entries. Never shown to buyers.
Log the show while the settlement is still in your hand. Capacity, paid draw, comps, support slots, guarantees, door terms, merch, and expenses each get their own field, so the record says what actually happened.
Log capacity, paid draw, and comps as separate figures
Record guarantee, door terms, gross, merch, and expenses as what they are
Mark support slots so a room count is never read as your draw
Connects on its own
A saved show links to the buyer you selected and becomes available to pitch templates and reports. Use Recalculate in Market Records to refresh market averages.
You do this
You enter the figures. Nothing is estimated for you, and a field you leave empty shows as not recorded rather than zero.
Keep the buyer, the last conversation, and the next follow-up date on one card. Draft the next pitch from a template that pulls your real figures instead of rebuilding them from memory.
Keep the buyer, room, and last conversation on one card
Set a next follow-up date and see it on the calendar
Draft a pitch from a template that fills in your average draw and recent shows
Connects on its own
Templates fill in artist details, recent show summaries, average draw, and strongest markets from your records.
You do this
TourLedgers prepares and tracks pitches. It does not send email and it does not know when a buyer opens a message. You update the status.
Shows played, average draw, capacity share, and the routing note you left last time, city by city, so a return decision uses the same figures every time.
Recompute market records from your own shows
Compare average draw and capacity share by city
Keep a private routing note per market
Connects on its own
Market records are computed from your show ledger when you ask for a recalculation.
You do this
Routing notes and return decisions are yours. There is no outside market data, only your own history.
What leaves the workspace
Private record on the left. Buyer-facing output on the right.
A buyer-facing page is built from an allowlist, not from a copy of your workspace. Only fields on the list can appear, so a report never leaks a guarantee, a merch figure, a buyer email, or a note.
Private workspace
What you keep
SharedArtist name, genre, hometown, market, and short bio
SharedBooking email and the links you chose to publish
SharedShow date, room, city, role, capacity, and paid draw
SharedMarkets played with shows played and average draw
SharedWhether production files are current
PrivateGuarantees, door terms, gross, merch, expenses, and net
PrivateBuyer names, emails, temperatures, and notes
PrivatePrivate show notes and routing notes
PrivateW-9, settlement, and contract files
PrivateThe workspace score and its breakdown
Buyer-facing output
What a buyer receives
IncludedArtist name, genre, hometown, market, and short bio
IncludedBooking email and the links you chose to publish
IncludedShow date, room, city, role, capacity, and paid draw
IncludedMarkets played with shows played and average draw
IncludedWhether production files are current
Never included
Guarantees, door terms, gross, merch, expenses, and net
Buyer names, emails, temperatures, and notes
Private show notes and routing notes
W-9, settlement, and contract files
The workspace score and its breakdown
Four kinds of shared material
Different material, different rules.
Public artist information, buyer report links, production documents, and tax documents are handled differently, and the difference is enforced on the server, not hidden in the browser.
Material
Who can see it
How it is shared
How you take it back
Never includes
Public artist page
Anyone with the link, once you publish it
tourledgers.com/artist/your-slug/
Publish or unpublish from your workspace
Money fields, buyer contacts, notes, or the workspace score
Buyer report link
Anyone who has the unlisted link
A long random token for each report
Turn the link off or delete the report at any time
Anything outside the allowlist, including private notes and file keys
Production documents
Only you, signed in
Downloaded from your workspace and attached by you
Delete or replace the file
Public links. There are none.
Tax and settlement documents
Only you, signed in
Stored with the other files and never listed on any public output
Delete or replace the file
Report or profile listings, even as a status line
Who it serves
Built for the people carryingthe booking work.
The independent side of touring: artists and small teams that need a clear operating record without another disconnected tool.
01
Self-booking artists
One place for the outreach, the show record, and the follow-up you are already doing between shows.
02
Working bands
One current set of advance files and one show history the whole band can trust.
03
Managers and small teams
A repeatable way to keep an artist record clear, current, and ready to share.
04
Artists growing regionally
The structure that turns scattered dates into a market-by-market booking record.
One payment of $300. No monthly subscription, no per-user charges, no add-on tiers. Every product area is included.
Does TourLedgers book shows for me?+
No. TourLedgers is operating software, not a booking agency. It helps you organize the proof, contacts, files, and follow-up behind your booking work.
Is TourLedgers a monthly subscription?+
No. TourLedgers is a single $300 payment for lifetime access, with no recurring subscription.
How many people can use one account?+
One login per account today. Team invitations are not available yet. There are no per-user charges because there are no extra users to charge for.
Can buyers see my numbers?+
Not unless you put them in a message yourself. Public pages and report links use an allowlist: date, room, city, role, capacity, and paid draw for shows, market averages, and whether production files are current. Guarantees, gross, net, merch, expenses, buyer contacts, notes, and tax documents are never included.
